Milan Bogojevic Blog

Read the reporting burden before you read the grant amount

1 min read

The number in the headline is the least useful figure in a funding opportunity.

What decides whether an application was worth making is the ratio between the money and the hours it costs to keep. Those hours live in the reporting requirements, and they are usually four clicks deeper than the amount.

Where to look first

Open the reporting template before the eligibility criteria.

If the funder does not publish one, that is itself information. It usually means requirements are set after the award, which is the worst possible position to negotiate from.

Count the distinct data points they want. Count how many you already collect. The gap is your real cost, and it recurs every reporting period for the length of the grant.

A small grant can cost more than a large one

A modest award with quarterly narrative reporting, a mid-term review and an independent evaluation can consume more staff time than something several times larger paid against simple milestones.

Nobody puts that comparison in the application guidance. You have to build it yourself, once, and then reuse it on everything.

What to write down

After every application, won or lost, record the hours it took.

Within a year you will have the only benchmark that matters, and it will be about your team rather than about the sector.

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